SVDB Bylaws
ARTICLE I: NAME and OBJECTIVE
A. The name of this not-for-profit corporation, hereafter
referred to as the club, shall be the Sacramento Valley
Detecting Buffs.
B. The objective (purpose) of this club is to bring together in good fellowship individuals interested in the Earth sciences as a hobby including the use of detectors, dowsing, natural findings of gold, silver, fossils, coins, rocks, mineralogy, geology, geocaching and archaeological pursuits.
ARTICLE II: MEMBERSHIP and DUES
A. Membership shall be
open to any person and his/her family interested in the
objective and purpose as stated in these by-laws.
B. Membership is established by payment of dues.
C. Dues are for the calendar year and shall be at
such a rate as established by the board and approved by a
vote of members. Renewal of dues by current members shall be
completed by December 31st for the next full
calendar year.
If not paid, delinquent member will be assessed
a $10.00 late fee to renew. To renew membership the
delinquent member will pay the $10.00 late fee plus the full
years dues.
D. New members joining
during the first three quarters of the year shall pay dues
in full for that year. New members joining during the last
quarter of the year shall pay dues prorated for that
quarter plus full dues for the following year.
E. Honorary Membership may be awarded to any individual
for outstanding service or assistance to the club.
Honorary members shall have all rights and privileges of
members and shall be exempt from payment of dues. Honorary
members are awarded according to notification and voting
by the members.
F. Any member may have their membership terminated without
cause by a majority of board members.
ARTICLE III: MEETINGS
A. Meetings shall be held on a day and time selected by
membership.
B. A quorum of 25 members must be present to conduct
a regular business meeting.
C. Only items approved by the Board may be brought to meetings for solicitation purposes.
ARTICLE IV: OFFICERS
A. The elected officers of the club shall be President,
Vice President, Secretary, Treasurer and Membership
Chairman. This constitutes the board of directors.
B. The term of office shall be one year.
C. A nominating committee shall be appointed at the
September meeting by the president. Nominations are to be
announced at the October meeting with additional
nominations accepted from the floor. All names placed in
nomination must have prior approval from the nominee as to
willingness to serve.
D. Election of officers by secret vote to be held at the
November meeting when there is more than one candidate
running for office. If only one eligible candidate has
consented to serve that candidate shall be elected by
acclimation.
E. Officers are to assume duties at the first meeting in
January. Following the installation of new officers the
preceding board of directors (President, Vice President,
Secretary, Treasurer and Membership Chairman) shall be
honorary members of the board of directors for one year.
F. Additional voting Board Members may be appointed
by the board.
ARTICLE V: DUTIES OF OFFICERS
A. President: The
president of the club shall preside over all meetings and
perform all duties customary to the office including
appointing all committees and filling any vacancies to
complete an officer's term for the remainder of the year.
B. Vice President: The vice president shall be the public
affairs officer of the club and would prepare press
releases and arrange media coverage about events open to
the public. In the absence of the president the vice
president shall assume the duties of the office.
C. Secretary: The secretary shall be responsible for
recording and reporting the activities of the club at the
regularly scheduled meetings.
D. Treasurer: The treasurer shall be responsible for the
safe keeping of the club funds and their proper
disbursement. Funds shall be kept on deposit in a
financial institution approved by the club officers.
Checks for disbursement must be signed by one (1) of the
two officers (treasurer and president) authorized to sign
checks for the club. The treasurer shall report the
current bank balance and all expenditures and deposits at
each meeting of the club. All expenditures for the
general running of the club are to be approved by the
board of directors. In January of each year, both the old
and new treasurer and the new president will audit the
club books upon take over by the new board. The treasurer shall
annually provide the board with an analysis of membership
dues ability to support club activities.
E. Membership
Chairman: The
membership chairman shall be responsible for collecting
yearly membership dues and recording this data in a
spreadsheet type report.
This data will be distributed to board members and
other volunteers that have a need to know this information
in a quarterly report.
This person will also be responsible to conduct a
drawing of active members at each monthly membership
meeting for a prize.
ARTICLE VI: DISSOLUTION
A. The club may be dissolved only by a majority vote of
the membership at a scheduled meeting after all members
have been notified in writing of this intent including
proposed disposal of assets.
B. In event of dissolution of the club, it's assets shall
be disposed of to a charitable organization in accordance
with the wishes of the majority of the membership and the
laws of the state of California relating to incorporated
non-profit organizations.
ARTICLE VII: CLUB LIABILITY
A. In case of loss or injury of any kind to any member or his / her family while at a club meeting, field trip, or any other event involving the club said member agrees NOT to hold the club responsible in any way.
ARTICLE VIII: BY-LAWS AMENDMENTS
A. Any member desiring
to amend the by-laws shall present in writing the proposed
change(s) at a regular scheduled meeting.
B. All members must be notified in writing of the proposed
change(s) and the date of voting relating to the
change(s).
C. A Majority vote of the membership at the scheduled
meeting is required for passage of the amendment.
ADOPTED NOVEMBER 5, 1986
AMENDED: 3/90, 10/90, 1/92, 1/93, 3/95, 6/02, 7/08,
8/09, 2/13, 8/20,1/21,6/9/21, 9/21
